Job Functions/descriptions and Payscales
(as established by E-ventex)

Accounting

Accounting Clerk I – Process UPS charges into Filemaker. Keep file of invoices entered into PO history and student counts current in database for schools. File completed invoice/statement/stub/tax forms. Collect checks from the district. Call district and ensure monthly funds will be available for pickup by the 15th of each month. Mark checks cashed from schools weekly covered in Accounting Coordinator. Research any invoices that may be past due and determine the problem. Process PO requests per procedures. Process product invoices per procedures.Receives Vendor Statements - Post vendor invoices to QB for payment. Post credits. Research missing payments/checks for IEM and all schools. Check encumber students in CP courses daily. Research for A/P Service vendors and product vendors. Receive stamped checks. Enter changes to vendor layout in QuickBooks. Insure account codes for admin. purchases are expended to the proper budget and entered in QB for admin. invoices and charge receipts. Keep a file of daily invoices posted alphabetically. Organize for check run and billing. ISP services work with vendor and ES when an item which has been ordered has a price increase. Post contract programs and supply reimbursements charges. Contract program instructors to students listed on the CP roster. File the completed Invoice/Statement/Stub,\ Make new folders as necessary. for vendor files AP.

Minimum

$29,290.04

Maximum

$41,790.97

Accounting Clerk II  – Performs a variety of general accounting duties with additional responsibilities in payroll. Enter payroll personnel data into QBs; this includes miscellaneous deductions, garnishments, TSA benefits etc. Maintain and adjust funding for dropped students following specific outlined procedures. Adjust funding, journal and CP entries. Adjust and ensure AESS charges are accurate. Process garnishments according to court order. Enter misc. Insurance/501-3 into Quick Books. Process school payroll checks. Prepare all checks for deposit into appropriate checking accounts, print paychecks and make direct deposits. Set up chart of accounts. Create invoices for charter schools for items paid for by IEM. Responsible for CalPers monthly billing reconciliation. Review statements, post invoices to Quick Books, financial income verifications and enter funding into database. Set up new hire for payroll and payroll liabilities. Miscellaneous payroll entries. Oversees vendor information in Quick Books accounting system. Ensures process are working and are in place so that data being entered is correct and placed in the right place. Insure account codes for admin. purchases are expended to the proper budget and entered in Quick Books for admin. invoices and charge receipts. Do pre research on statements over 90 days old, refer to AC or Accounting Coordinator for additional research and resolution. Process invoices and submit to appropriate district. Accounts Payable Dept. to recoup Special Ed expenditures and payroll costs. Ensure that each invoiced item has proper sacs coding for budget purposes. Keeping up to date files for all charges made by Special Ed department or by ES for Special Ed materials. Ensure all requirements are met for each district to get reimbursed. Payments of Special Ed SEATS bills for all schools including Admin. salaries, classified salaries, benefits, independent Special Ed vendors/instructors, mileage, rents, utilities, technical support. Review, match and calculate charges for accuracy in order to bill back the school district. Receive ES to ES transfer notification at stufund1@ieminc.org from student records, ESs, Advisors and Directors to transfer student/parent accounts for one ES to another. Daily check run for all schools. Print checks bi-monthly check run all school with When back up support in matching vendor invoices with vendor checks for all schools. Prepare payments for mailing and submit for filing during high volume months/periods. Receives refund checks for service and products. Post check to proper PO, refunding the ES accounts in FRED, noting the vendor number. Give to AC or Accounting Coordinator . If necessary, research, where refund needs to be applied. Backup support in matching vendor invoices with vendor checks for all schools.Receives Refund checks for service and products for all schools. Receives Refund checks for service and products for all schools. Research all invoices with payment discrepancies prior to paying. Pay predetermined IEM invoices by credit card. Back up for payroll clerk.

Minimum

$41,078.40

Maximum

$54,371.84

Accounting Clerk III - Performs a variety of general accounting duties with additional responsibilities in reconciliation of billing and preparation of various reports. Monthly reconciliation of PacAdvantage, AFLAC, Delta Dental, VSP and ASH billing for IEM and school employees. Reconcile payroll taxes for schools. Reconcile EDD payroll taxes received from QB payroll for school to payroll reports produced by QB. Reconcile monthly statements for benefit enrollments with current information. Upon balancing, prepare quarterly 941. Submit payroll quarterly reports for School. Reconcile payroll liability accounts in QB. Prepare 1099’s and EDD quarterly contribution for schools. Run profit/loss balance sheets for credit increases. Manage with correction and void privileges in Quick Books. Monitor, maintain/file, process all contract programs time sheets after payroll has processed payment. Match and reconcile credit card receipts received from school administration and Directors against the monthly vendor bank statements. Receives password protect - refunds for all schools. Manage with correction and voiding privilges in quick books. Banking statement/deposit is received and filed in a locked cabinent.

Minimum

$47,437.62

Maximum

$58,090.64

Accounting Coordinator

Accounting Coordinator - Oversees all contract programs for budget purpose. Monitors and spot checks that data entry to CP FRED is correct. Work with IT to develop FRED in the area of accounting to better serve IEM and client schools. Views, approves and spot checks monthly timesheets for CP before entered for payroll. Process main batch of vendor checks for all schools. Oversees all payment of invoices. Requires special password privileges and authorization from CFO to correct changes to Quick books entries. Ensure proper procedure for printing and handling of checks is followed. Set internal controls and monitors them; such as safe keeping of checks and signature stamp throughout check run process. Approves time clock for AP area employees. Keep track of attendance of account clerks and sets hours of clerks depending on work flow. Reviews and coordinates time worked. Consults with Auditors on any issues that arises in the area of accounting when needed. Responsible for the close out of the fiscal years - Coordinates work done by account clerks to ensure that all invoices have been paid or researched for fiscal school year. Insures all journal entries are completed for fiscal year. Works with IT to archive old files pertaining to accounting, preparing for next school year. Facilitate the research/data/reports requested by school districts in the area of accounting. Facilitate compliance list queries during month of July and/or when requested. Develop in house accounting manual with P/P. Improve cross training of accounting employees. Outline audit compliance (AP area) for staff. Improve focus on the accounting departments internal controls. Serve as reference for AP/AR and journal management. Interface with Director of Beyond Point B on accountability and evaluation of services for Beyond Point B consultant work as it applies to the accounting department, including reading monthly reports to evaluate. Set up measures for current and new account projects. Advise on appropriate personnel and give suggestions for success within the accounting department. Report to Board and CFO Consult with OC as needed in the area of accounting. Follows through with miscellaneous tasks per CFO request. Such as giving attention to immediate request by the CFO when a problem arises in the area of A/P, A/R, payroll, and budgeting. Is expected to know who to contact and arrange meetings, problem solve and get back to CFO. Reports any abuse of time or chronic tardiness to Human Resources. Consults with Auditors on any issues that arise in the area of accounting when needed. Provides Auditors with information for accounts payable as needed. Including PO invoice, banking and tax information. Keeps records of financial audits and handles a variety of situations involving the administrative functions of the office that can not be brought to the immediate attention of the CFO. When CFO is not available ensures that any problems in finance or accounting are communicated to him upon his return. Coordinates with other departments to ensure resolution/outcome for the good of the company. Monitor, read and approves content of out going email from AP, AR and accounting staff when involving sensitive situations with vendors or School Directors or ES's. Handles difficult problems that area employees need solving; such as upset customer, unusual request from vendor etc. any out of the ordinary question that the area employee can not answer. Give direction on how to make adjustments to an ES account or purchase order invoice when area employee is uncertain or does not have access. Oversees work done by account clerks to ensure that all invoices have been paid or researched for fiscal school year. Works with IT to archive of files preparing for next school year. Respond to any/all site administration issues. Facilitate the research/data/reports asked by SLVUSD Asst. Supt. to me when she does her Charter Compliance List queries during month of July and/or when requested. Plans, schedules and directs the work of the accounts payable/accounting unit for IEM and client schools within the guidelines set forth by IEM. Make sure employees are not over worked. May call HR and request additional or temp help as needed. Keeps track of where we are with entering invoices for check run as to meet our 30 day time frame. Instructs area employees when to cut off entering invoices for that period and directs them to start organizing (follow process) to prepare check run. Directs end of year close out of PO's CP and accounting process using time frame set by IEM and client schools. Work with accounting and finance. Evaluate current policy and procedures being implemented by accounting personnel to determine if it is being implemented as intended. Work with employees to revise as necessary. Plan with employees for identifying better ways of doing things. Work with employees to determine if policy needs to be changed or new policy written for new situations. Outline and devise a plan to get a web link for accounting purpose on the IEM Web Link to improve communications. Develop system to find best way to test new ideas. Best way to implement change within dept. and things that affect outside of AP and to document process. Work to support staff inside AP and other areas affected by a change in AP. Analyze system of feed back for changes (see what's working). Look for ways recognition can be given to the employees in the accounting area to boost moral. Stamps all check with signature stamp for all check runs for all schools. maintains vendor information in Quick Books for organization and IRS purposes. Stamps and approves all outgoing checks for schools, such as utility, reimbursements , emergency payments; print and mail check. Review for Errors: Pre pays for receipts, reimbursement, PO postings, journal entries and receipt collection.** Follows though with misc. task per CFO request. PLANS SCHEDULES and driects the work of the accounts payable/accounting unit for IEM and Client schools with in the guidelines set forth by IEM. Develop in house accounting manual with P/P. Develops, Implements and recomends policy and proceedure to manage the A/P , A/R and accounting area of IEM and the Client schools. All schools first point of contact for problem invoices or statements. Give direction and resolve. Manage with correction and voiding privileges in quick books. Oversight for inner school billing services provided by sister schools and districts for outstanding invoices. Prints monthly statements for each school. Responsible for oversight of statement process. View, direct work, gives advice; follow up with area employees on various problem statements.  

Minimum

$51,062.00

Maximum

$88,921.00

Administrative Functional Support

Administrative Functional Support I – Performs a variety of activities in support of functional areas such as finance, purchasing, human resources or specific project/business unit. Gathers, collects, records, tracks and verifies data and information from multiple sources. Track ES portfolios and document. Schedule appointment with prospective ES’s. Maintain applications from prospective students, ensure they are complete prior to data input as well as the Civil Rights Survey and blue cards for backlog, process Cume files in and out, import report cards, school transcripts as needed per school, AESS forms and communication to schools and parents when needed. Process enrollments and drops for schools. Education Verification Requests, identify and notify Special Education of applications. Monitor late notices, and student immunization information. Create and revise forms as needed. Work with IT to improve data base in my area. Reviews input, output data to verify completeness, accuracy and conformance to quality standards and specifications. Encumber New CP students in database: Drop CP students per ES request. Handle questions as a "first responder" from ES's regarding computer issues. State student ID# confirmation for schools. Obtained a state certificate to have access to state system, datagate and CSIS. Enter HQT forms for each student that has an HQT ES every semester. Post paid contract program timesheet/roll sheet charges to ES/student accounts. Monitor charges to accounts according to CP setup and agreement. Ensure that course does not exceed contract and per student charge. Create forms to aid in the processing of accounts payable and receivable product and service billing, designed to streamline department processes and troubleshoot problems with vendor invoices. Meet with the accounting area coordinator to discuss and troubleshoot miscellaneous Journal Management, contract programs, special ed and accounts payable problems. SSID Identifier Requests. CELDT classifications: maintain an updated cross reference guide for AP. Enter credential information which were not part of the employment packet duties for all schools. Create Student ID cards for schools. Track and assist ES's teaching credentials for all ES's following guidelines listed. Encumber New CP Students in database:enter and activate all AESS forms into database. Maintains an updated Cross reference guide for Accounts payable. Administrative Support backup when lead Administrative Support person is unavailable, generate and circulate student enrollment applications. Develop and manage process to enhance work flow and efficiency in the collection and recording of all daily incoming student enrollment applications. Update in FRED when an employee has new tax forms, change of address, and change of name for Personnel. E-mail new ES’s a welcoming e-mail with questionnaire and request for picture and biography. Print and file various ES, Advisor & staff evaluations. Copy and file completed certifications for VPSS trainings. Check the ALEKS system to verify the 11th & 12th grade students are using their CAHSEE prep licenses.

Minimum

$30,010.74

Maximum

$38,558.06

Administrative Functional Support II – Performs variety of activities in support of functional areas such as finance, purchasing, human resources or for a specific project/business unit. Provides data and information to others on functional unit processes and procedures. Manage the process for the Monthly sign in sheets. Print up the monthly agendas for each school. Address phone calls from ES’s regarding students, transfers, drops etc. Handle all administrative issues involving prospective enrollment issues. Work with Kindergarten Survey for all schools. Attend to problem roll sheets. Ensure Truant drop specific letter is mailed to the district and manage the drop notification drop process. Prepare for P1, P2 and P3 report emails. Research and review various projects, issues, discrepancies as needed. Assist with monthly Enrollment Reports, maintain CSIS updates and create CSIS report. Communicate Education Directors about ES's and students for client schools and complete special projects. Research, decision making, preparation for PAIF. Bi-annual research of existing Cume file waiting for Cumes to come in from prior schools. Receive transfer notification at stufund1@ieminc.org from student records, ES's, Advisors and Directors to transfer student/parent accounts for one ES to another. -For Client schools ,make daily adjustments to contract programs course roster as requested through email messages, phone requests, notification by Lincoln CP techs, ES's, Area Coordinator, Advisors, Directors and Instructors. Troubleshoot problems with CP/GEA and HQT/SME purchase orders/course encumbrances and course drops. Correctly handle out of state or out of country transcripts per procedures. CSIS Anomaly Resolution Review CSIS & CDE reports - make corrections in drop codes, identifiers multiples, student identifiers, concurrent enrollment and enrollment record discrepancies. Handle phone calls with ES's and advisors that pertain to problem solving with difficult transfers, drops and assignments. Separate Process for out of state or out of country transcripts.Enroll Report SS-Nov ‘08. Post paid Contract Program timesheet/roll sheet charges to ES/student accounts. Drop Funding for Not Enrolling/Summer School Drops. Manage the yearly household information forms. Un-encumber student funds from an open Contract Program course. Research and review job titles.

Minimum

$32,235.80

Maximum

$44,774.93

Administrative Functional Support III – Compiles reviews and analyzes data. Uses software for functional area to compile and generate reports, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Manage entire processing of California school immunization records for each student. Complete Student National Origin Report (SNOR). Prepare a yearly Demographic County Enrollment form. Process monthly school detail reports, enrollment reports, semi-monthly reports for charter director and annual CHDP exam. Create yearly assessment reports for the State Health Department and gather CHDP information to prepare for the Annual School Report. Make summer school assignments and maintain appropriate forms and documentation. Prepare PERS final reports with check for CWCSTrack page 3 special ed forms twice a year each semester. Audit & update Student Records for Foreign Born students attending public school within the most recent 3 years. End of year, transfer school years files , by school, alphabetically, label and arrange in preparation for audit.

Minimum

$34,815.65

Maximum

$51,938.91

Administration Generalist

Administration Generalist I – Performs as a generalist a combination of administrative tasks in such areas as Finance, Human Resources, Purchasing and or other business unit. Coordinate the printing and mailing of various school mailings. Assist with monthly attendance report for all schools. Complete special projects. Address parent support phone call. Manage ongoing email/phone communication with school director and assessment director. Maintain Student Activations. Explain to auditor the process of locating attendance for a student in the binder. Research and catalog parent resources. Compile STAR binder for coordinator folders. PDS help-line & web mail for the purpose of assisting parents/others with varous obstacles in the education system.

Minimum

$35,039.41

Maximum

$42,549.52

Administration Generalist II – May prepare budgeting, project scheduling and statistical reports as required. Research and update regulation and assessment communications. Keep current on CDE, Federal regulations for all assessments, test publishers policy/process/information. Review contract programs class and set up for completeness. Insure group educational activities has all necessary documents prior to GEA. Track expenditures and timesheets. Create monthly newsletters. Monthly reporting requirements. Coordinate Physical Fitness Testing. Serve on various task force. Create and track ES assessment work schedule. Address any problems or questions regarding CP’s or GEA’s. Participate in planning meetings with school Assessment Director. Review and provide input on President’s book sales and speaking engagements. Service invoices for schools. Match vendor invoices to check stub questions regarding school charter and its benefits to prospective parents. Audit contract program/timesheets for mathematical errors. Verify contract number in FileMakerPro, contract programs and verify student days in FileMakerPro roster. When Teacher's edition is ordered from Houghton Mifflin, the PO's can not be sent to the vendor until a copy of the ordering ES's credential can be copied and then fax both the PO and the ordering ES's credential to Houghton Mifflin. Complete proper procedure for on-line class vendor approval. Service vendor invoices and ensure invoices are being paid in a timely manner. Print vendor checks. Post vendor invoices to QB for payment. Email and problem solve with Directors, Advisors and ES's regarding problem student agreements, difficulties with testing. Service Invoices for all schools.Research all STRS District Contacts. AF compilation. CASHEE testing – receive tests, mail to proctors, print & mail out parent letters & test scores. Provide ETS with CASHEE coordinator information. Train SGI on contract and timesheets. Manage STAR charts for accuracy.Check PO inquiry emails daily to resolve problems for ES’s/work with vendors.

Minimum

$37,616.33

Maximum

$48,601.95

Administration Generalist III – Represents organizational unit on administrative matters. Recommends, interprets and or implements company and internal administrative policies and procedures. Coordinate Standardized Testing and Reporting Program. WRAT – plan and coordinate wide range assessment test. Process P1, P2, P3 and revised P2 report. Prepare STRS, PERS final reports (118). Create quarterly assessment reports for Parent Council, monthly expiration report, CalPers monthly billing reconciliation and direct funding attendance report. Update contract programs on the web, Produce monthly attendance Pro Reports. Process monthly detail reports. Ensure CBEDS report is completed. Coordinate California High School Exit Exam – CAHSEE. Work with staff as needed to ensure School and IEM audit is complete. Gather confidential student record information and create report(s). Create Excel spreadsheet amended to reflect scantron changes, exporting spreadsheet to Filemaker and updating testing information gathering writing samples. Compile the samples, see if the student's scores are entered into the database, check off the ES if complete and mail them with done or problems. Review changing COBRA laws.Provide HR with dates of IEM involvment with all previous and current Charter Schools. Create work sheet with all pertinent information found. Research from approved a-g text book and course syllabus to create study guides.Track data from FRED on spreadsheet on WASC and charter renewal curriculum information.

Minimum

$40,625.64

Maximum

$55,405.28

Administration Generalist IV – Calls and facilitates meeting for their area. Coordinates and helps prioritize work flow in their area. Administers bi-annual tension chart review to insure tension charts are current and up to date. Reviews employee timesheets. Works with area employees to problem solve in that area. Acting as AC for the area Brings issues to OC when necessary. Does research required to get over all departmentally required answers. Attend Marcum-Illinois District Board meetings. Supplies board with enrollment report, budget cash flows and follows up with research reports requested by members and/or supt. 1-2 times per month. Shares feedback with school Administrators and/or OC as applicable. Meets with Marcum District Supt. regularly. Address her requests, go over communications/reports from SCOE and process or refer to appropriate IEm/school staff for follow up. Set up and help coordinate events that take place at the facility graduation, STAR material search/delivery. Participate in meetings, reviewing efficiency of graduation, other events. Expedite communication between ES and parents. Set up that takes place at the facility graduation, STAR testing, ES meetings, SS. Set up Costco & Staples for SMCS Admin. staff.Complete and submit credit application to vendors per their request. Complete online Chevron Business card applications for company owned fuel purchases.

Minimum

$43,875.68

Maximum

$59,838.28

Benefits

Benefits Clerk I - Communicates and explains to employee’s information related to a variety of benefits programs (i.e.: insurance plans, pensions, sick leave). Assists employees in completion of forms and provides general response to benefit inquires. Prepares communication to physicians, hospitals, and employees regarding claims. Process and enroll employees with benefits they have selected. Communicate with payroll of benefit issues. Send open enrollment updates, process benefits enrollment for newly eligible employees and update insurance premium rates. Ensure processing of various employee forms (i.e.: pre-designation of doctor forms, CALSTRS-Permissive Membership (MR 350) forms, acknowledgement of application letters and salary reduction agreement form/request (403b). Notify employees of new CALPERS health benefit rates, Enter employee benefits and coding into QBs. Set up employee voluntary deductions in Quick Books. Review CTC notices; make changes to company process and requirements as necessary. Enter payroll information as requested. Research if a person has Cal Choice, what happens when they max out the 2 million. Research Kaiser regarding issues on dependent lodging, food or money. Prepare Cobra information for employee's leaving. Communicate to employees modifications to Medical Provider Network. Includes training staff to explain the changes and communicate to the carrier all documentation has been distributed.

Minimum

$28,687.80

Maximum

$39,003.99

Benefits Clerk II – Prepares reports and statistical information regarding programs. May calculate benefits due and issue drafts for payments on self-administered or insured plans. Work with CALPERS representative to establish medical benefits for schools. Coordinate Medicare benefits (COB) IRS/SSA/CMS data match questionnaire. Work with CALPERS to obtain health benefits; obtain dental chiropractic, vision coverage for schools. Process the termination of benefits for existing employees following specific company guidelines. Communicate information with the benefit providers. Run school specific monthly reports for ES student count to determine benefit eligibility and notify employees of change. Adjust benefit caps according to the report and communicate changes to payroll. Reconcile monthly benefit statements. Research all new insurance information to add to a handout for the presentation. IEM Benefits - Review, research and analyze medical benefit, premiums and benefit policies for IEM employee's. Make decisions on which plan to choose. Receive quotes for different companies analyze policies, premium amounts, benefits offered for each employee. also online quotes that threw out. Quotes for new IEM employees or new IEM employee - figure out the best way to add insurance benefits because of our new process of averaging benefits. Includes figuring our proportions of numbers to allowance amount. Input from REBEC also requested. Cobra Research Cal Chanber and contact Cal Pers, Blu Shield regarding Cobra enrollment.

Minimum

$39,258.60

Maximum

$54,673.48

Budgeting

Budgeting I– Compiles and reviews budgets for corporate or organizational units using actual performance previous budget figures, estimated revenue, expense reports and other data sources to control funds and provide for proper financial administration. Develop, maintain and publish budget reports for school and all sub programs using SACS coding. Submit Budget Report through January and March. Generate copy of payroll snapshot for Audit and payroll processing. Generate & Publish Budget Report through January and March 2008.

Minimum

$45,817.09

Maximum

$57,873.16

Budgeting II– Prepares financial plans, monitors implementation of financial policies, prepares regular special purpose reports, maintains historical records, analyzes trends, and establishes costs rates and personnel forecasts. Recommends and interprets budgetary policies and procedures, prepares comparative evaluation of actual costs against budgeted funds and determines rationale for variances between costs and budget. Submit school budget reports. Create monthly IEM cash flow analysis; create P&L and balance sheet for board (quarterly). Submit proposed budget and final school budget report. Submit school budget to parent council. Submit training budget proposal to Finance for individual IEM employees.

Minimum

$57,145.38

Maximum

$72,686.50

CEO

CEO – Responsible for the operations of the firm; report to a board of directors; may appoint other managers. Create bonus pay matrix using mathematical equation that objectively determines bonus pay for all employees. Determine where each employee fits on the pay analysis grid. Attend miscellaneous meetings. Meet with Project team. Assist all employees with specific concerns. Answer all emails directed toward CEO.

Minimum

$79,716.03

Maximum

$132,733.44

Controller

Controller – Division  – The principal financial adviser to a division of the company. Provides financial planning and control services through a professional staff, including analyzing financial results, applying accepted accounting methods, controlling to budgets and generating reports on sales, manufacturing costs, profits, etc. File 941 quarterlies for IEM, File EDD quarterly DE 6 and Annual DE 7 for IEM, File 990 IRS annually. File Business Property statement for IEM. Submit IRS 199 for intended year. Reconcile vendor bank statement to the general ledger. Maintain control of signature stamp and approve all outgoing checks for all schools. Ensure proper funds are in each checking account. Prepare invoices for all schools to proper district to recoup special education funds. Ensure all payroll is complete, accurate and on time, all finance reports are accurate, complete and on time. Get list of rental equipment for re-imbursement purposes. Complete 5 year financial plan. Report to board monthly. Oversight of special education funds. Take vendor calls and emails when Accounting Coordinator can not rezolve the issue. Responsible (along with OC team) for oversight of IEM school budgets, approvals, moving funds, line item approvals, evaluation of cash flow and securing loans as needed.

Minimum

$58,289.03

Maximum

$83,920.37

Corporate Facilities

Corporate Facilities Management  – Responsibilities include ordering cell phones, phone maintenance, building security, service, monitoring IEM and schools, monitoring SBC Cal Net contract for reduced rates for certain IT services. Compile list of leased/rented items for all facilities for President. Negotiates rent increases, lease options and resolves issues with landlord. Is responsible for DSL concerns and manages copier leases and maintenance. Coordinates donated materials; transports items from storage to new school sites as needed. Work with facilities repair companies. Coordinates the locks to be re-keyed by the locksmith. Facilitate repairs and maintenance of property as required.

Minimum

$47,917.67

Maximum

$69,355.28

Corporate Oversight

Corporate Oversight –Develop RFP’s for company and works with outside companies to establish corporate objectives. Set up New School programs and co-ops, obtain DOJ ORI numbers and accounts for New Schools. Identifies internal and external issues that could effect growth and profitability. Obtain Charter numbers for New Schools. Research and develop marketing strategies. Prepare charter implementation plan which includes constructing charter documents and formal petition. Oversee schools/IEM audit. Organize and facilitate meetings which encompasses an operations coordinators groupings or cross operational meetings. Meet with school directors as IEM representative to troubleshoot, negotiate and problem solve issues which may affect the relationship between schools and IEM. Provide reports to IEM Board. Attend non-training meetings at the State and government level. Directs, administers and coordinates corporate activities in accordance with policies, goals and objectives established by the President. Assists in developing strategic short and long-range plans to cover operations, personnel, financial performance and growth. Responsible for development of site map for IEM webpage. Improves, maintains, repairs professional relationships and operational needs of schools, districts, counties and IEM housed employees. Acts as project leader on various projects. Supports the organizations’ development which may include, but not limited to the following: employee development, process improvement, strategic planning. Work with IEM attorney to prepare for upcoming hearings. Train personnel on Administration issues including on-going Admin. training on budget, cost center & object SACS coding. Work with Admin. Staff negotiations. Attend Marcum-Illinois District Board meetings, supplies board w/enrollment report, budget cash flows and follows-up with research reports requested by Members and/or supt. 1-2 times per month. Coordinates with Special Education Consultants regarding the needs of the IEM and IEM school organizations. Compliance, customer satisfaction, parent and director complaints, staff needs, district or SELPA needs, Chelpa enrollment and budget are part of the scope. Follow through on school submission forms . District liaison works with Education Directors, School Education Liaisons, sponsoring districts, school secretaries and vendors to coordinate and schedule graduation ceremonies. Facilitiate the research/data reports as requested. Oversees all issues relating to theft of school owned materials. Obtains and investigates Police reports, contacts appropriate local law enforcement and involved parties. Communicates findings.

Minimum

$65,637.88

Maximum

$97,755.57

Customer Service

Customer Service Clerk - Establish and maintain a good working relationship with vendors, parents, students, ES's, Directors staff and other customers. Responding to and answering vendor phone calls/emails regarding canceled/back ordered items, price changes, product substitutions or basic payment questions etc. Refer more difficult calls to A/C. Works with vendors to follow up on orders, verify deliveries and arrange for returns. Work with UPS to arrange pick-up and return of merchandise to vendors. Track the number of computers the school has that are used for instruction related purposes & how many classes have access to internet. Complete and submit Credit applicaation to vendors as per their request. Re-route invoices received in Lincoln office to accounting. Send welcome letters to all approved vendors.

Minimum

$28,135.07

Maximum

$37,513.42

Data Entry

Data Entry/File Clerk – Enter data for new employees. Enter parent address/phone changes in to database. Enter ES/School evaluation/survey data, WRAT information, immunization information, CASHEE and CELDT test scores and EAP requests as received. Create parent/cume files. Run prospective student auto email program every 2 weeks. Enter student preferences and zip codes per ES request. Enter prospective student from application. Organize the faxed applications for each student. Fax transcripts to schools and parents. Enter payroll information as requested. Interprets information from a variety of source documents to determine data to be keyed. Maintains missing materials forms in database. Enter Roll Sheets in to database. Create files for frequently used vendors for new school year.

Minimum

$25,928.40

Maximum

$37,079.52

Human Resources Generalist 

Human Resources Generalist  I – Performs a variety of general Human Resource tasks in such areas as employee records, benefits, training, employment and equal employment opportunity. Address Human Resource/employment related type questions and or complaints for IEM and schools. Place ads for recruitment as requested by Directors and respond to inquiries. Create PO’s for HR personnel budget. Create AT-Will agreements for all school employees.

Minimum

$39,995.93

Maximum

$51,201.16

Human Resources Generalist II - Proofread and revise employee handbook as necessary for IEM and client Schools. Keep training and process updates and stay current on personnel/credentialing requirements; including review of updates from CCTC on changes. After notification of employee termination, follow specific procedures outlined in tension charts to ensure proper handling of employee. Process monthly report of new hires and forward to district. Research Cobra and Cal Chamber, then contact Cal Pers, Blue Shield regarding Cobra enrollment.

Minimum

$45,062.79

Maximum

$58,833.27

Human Resources Generalist III – Provides guidance to all levels of employees regarding personnel policies and procedures requiring some policy and procedure interpretation. Create and develop performance measurements for each IEM job. Work with GHG to solve time clock problems and create new reports. Check time clock entry and approve. Communicate with employees regarding calendar issues and absence reports. Ensure all appropriate employees have current job offer forms, check percentages and send to President. Research and review laws and procedures relating to the laws and processes pertaining to hiring employees. Manage the employee training/education pay variable process. Coordinate the claims for initiative and training for the employees. Analyze list of job duties and responsibilities. Learn and understand the criteria assigned and apply to matrix. Revise annual employee evaluation process. Evaluate staffing needs. Review and complete Peer Review Survey for the HR department. Research 403b, new IRS regulation requirements. Determine where new ES's are needed - communicate with the Executive Director to keep informed. Keep track of students ability to drive to meet ES. Contact families and ES's to see if they are cooperative to drive in order to be enrolled. Research Domestic Partner issues.

Minimum

$51,227.68

Maximum

$66,531.16

Information Technology

Information Technology I –Maintain ES and list Serve. Set up ISP accounts and post changes. Update and maintain the Yahoo parent list serve. Download Microsoft Service pack updates for the PC’s. Update files, servers and clients to new version of Filemaker. Update software. Process payroll snapshot each month. Reconnect staff to Citrix and evaluate database problems. Negotiate with School Directors when generic web forms need to be changed. Obtain and export from filemaker to import to CSIS. Respond to emails and assist with reports when issues arise. Retrieve personnel records as needed. Check domain backup server. Follow up with database requests. Provide computer related training. Review all subcharts for additional subcharts. Reassign/archive if necessary. Copy all files that are in current use from the recent DATA1 and DATA4 backups to a single folder on the Inspector machine. FRED recovery and restoration. Obtain enrollment date information for all students through CALPADS.

Minimum

$33,938.19

Maximum

$49,650.12

Information Technology II – Manage and serve systems consisting of the network of all communication channels used within the organization. Program computers at all locations. Generate tri-annual reports (P1, P2, P3) and revised P2. Track age of servers and user computers; replace as needed. Collaborate with Director on projects. Develop new database software. Create various reports and presentation materials using confidential information on students, teachers, etc. as required. Update, create and develop contract programs on web. Locate and advise on missing LR’s. Create new privilege sets. Analyze current system, implement solutions and make recommendations. Attend meetings. Create new data files.

Minimum

$45,731.16

Maximum

$63,662.49

Insurance Risk Management

Insurance/Risk Management  I –   Assist with risk control programs to prevent losses and reduce premiums. Insures Vendor insurance is adequate and has not expired for high risk courses. Follows up with vendors to ensure that insurance is up to date and that Red Cross certificates are current.

Minimum

$43,358.98

Maximum

$58,035.47

Insurance/Risk Management II – Develops, implements and administers company casualty and property-loss insurance programs. Analyzes and defines potential loss areas and determines appropriate type and level of loss protection to be insured. Manages insurance policies. Prepares specifications for broker or underwriter bids, evaluates bids and recommends or concludes insurance contracts. Develops and coordinates risk control programs to prevent losses and reduce premiums. Manage special school umbrella insurance policy. Research & evaluate different insurance companies to get the best possible coverage, pricing and superior customer service.

Minimum

$56,592.65

Maximum

$73,047.21

Maintenance

Maintenance Technician or Specialist - Performs a wide variety of semi-skilled maintenance duties to the organization's residential, program, and office facilities. Duties include: routine maintenance of office equipment, painting or facilities, routine plumbing (e.g., repair/replace leaking faucets, unplug blockages), light construction (e.g., shelves, door repair, replacing ceiling tiles) routine electrical (e.g., replace light switches and electrical outlets, troubleshooting/repairing fuse outages), preventive maintenance (e.g., clean furnaces and air conditioning screens, oil motors and moving parts) and similar activities. Ensure all buildings used for trainings and other special events are secured when done. 

Minimum

$28,364.22

Maximum

$38,103.28

Occupational Safety & Health

Occupational Safety and Health I - Responsible for identifying hazardous workplace conditions. Investigates, prepares and forwards required reports on injuries and fatalities. Creates safe work procedures and training courses. Work with the San Lorenzo Valley District Maintenance & Administration Department to insure a safe environment at all school sites. Complete the annual Survey of Occupational Injuries and Illnesses through the U.S. Department of Labor Statistics. Respond to employees worker compensation claims for insurance comp carrier. Arrange ergonomic evaluations with Workers Compensation Carrier in office locations as needed.

Minimum

$52,473.17

Maximum

$67,354.42

Occupational Safety and Health II – Oversees OSHA compliance. Identifies hazardous workplace conditions and takes preliminary samples and measurements of hazardous forces and toxic substances. Removes hazards and or protects employees by guarding, revising work procedures and training or requiring use of protective clothing and personal protective equipment. Takes effective steps to ensure that workplace conditions comply with applicable federal and state occupational safety and health standard provisions of any labor agreement, ensuring that all required records are prepared and maintained. Participates in Occupational Safety and health Administration inspections and in any procedures that may follow a citation. Handles workers compensation claims.

Minimum

$59,408.28

Maximum

$73,207.40

Office Services Supervision

Office Services Supervision l – Oversees central office service activities for optimum utilization of services and equipment including reception duties, duplication, records (filing), word processing, messenger service, supplies, mail services, telecommunications, telephone and fax services, and secretarial services and building security. Facilitates office communication meeting through creating agenda, taking notes, setting up phone conference as needed and coordination of presentations. Provide consultation on printing orders. Research, compile and maintain accurate phone list. Provides employees with updated speed dial and extension lines. Prepares and facilities monthly meetings for school employees who work in the IEM office. Inventory office supplies and order as needed. Complete arrangements to maintain and service office machines.

Minimum

$36,452.52

Maximum

$50,339.71

Office Services Supervision lI – Approves maintenance and alteration of office areas and equipment layout and housekeeping. Troubleshoot phone calls and supervise Receptionist schedule to ensure proper coverage. Responsible for phone answering machine. Ensure Pitney Bowes machine is capable. Communicate with Pitney Bowes in all areas of maintenance, questions, rate change, troubleshooting, bill, supplies and monthly reports. Works with staff, vendors, and landlord to ensure office is running in an efficient manner. Ensure all office communication is received in timely, accurate and professional manner. Resolve issues regarding acceptable office communication and work towards continual improvement

Minimum

$45,145.54

Maximum

$63,223.27

Personnel Clerk

Personnel Clerk 1 – Compiles and sends employment packets to prospective employees. Manage the processing and recording of NCLB information for ES personnel files and the flow of the NCLB Certificate. Check and Review DOJ clearances daily. Send copy of benefit liabilities for schools to Benefits Coordinator. Maintain both manual and automated personnel records. Take receipt of employee applications. Review and process incoming applications per instructions; this will include research, analysis and follow through of applicant’s information. Request employment packets be sent for contract program instructors. Insure employees have access to W-4 and DE-4 annually. Check references of selected employees. Assist perspective employees with the application process. Process chiropractic cards after received in Personnel. Perform Resource library functions for SS.

Minimum

$30,253.69

Maximum

$39,256.48

Personnel Clerk II – Take receipt of completed employee packets, and insure all necessary components have been included in the packet. Compiles data for reports. Ensure process of monthly new hire report and monthly TB Expiration Alert Report. Notify all affected departments and/or authorized persons and agencies within 48 hours of employee terminations. Aid payroll process through updating employee files with Certificated and STRS members. Prepare teacher roster for audit prepare STRS and PERS roster and tape report for schools. Compile personnel information for CBED’s Report. Run Credential Expiration Report. Provide credential information to Auditors. Locate data online at California teacher credentialing website. Provide specific student data for the California Department of Education Options office. Guidelines explained. Research and review archived CBEDS data to provide accurate information to the Department of Education Charter Schools. Assist prospective vendors with the process to register their company with DOJ and the process for fingerprinting. Process the ES’s exit from system. Create a folder containing information for interviews.

Minimum

$32,235.45

Maximum

$44,775.28

Purchasing

Purchasing  – Purchases materials, services and supplies necessary for operation of schools and business. Review proposals, negotiate prices, selects and recommend suppliers, analyze trends, and maintain necessary records. Approve Vendors using specific company processes. Maintain and update vendor agreements. . Communicate with accounting regarding new vendors. Set up vendor presentations and coordinate request for vendor donations for charter open houses. Insure purchase order requests are processed. Oversee the purchase and maintenance os school owned vehicles. Negotiate with fleet dealerships. Create vehicle Mileage log policies and log. Communicate vehicle guidelines to liaisons. Research penal, labor and education codes with IEM attorney to improve vendor agreement for IEM client schools and make appropriate revisions to vendor instructor policy. Communicate changes. Work with businesses to create more effective tracking systems.

Minimum

$37,684.23

Maximum

$50,582.65

Secretary

Secretary I –  Collect, send, open and distribute mail. Responsible for mailing of training CD’s, PERS, STRS and Buy in payments and documentation. Distribute faxes. Complete projects as requested.; arrange meetings and conferences. Communicates regularly with Learning Center clerks, STAR CASHEE, and PFT coordinator. Manage parent surveys for school year. Mail appropriate assignment postcards each week, late notices and CHDP information. Go to the post office to collect all mail and send mail. Open all finance mail, sort and date stamp. Mail vendor checks with any remittance and deposit check for special education. Address routine emails, phone, and fax as needed. Schedule appointment with prospective ES’s. Attend board meetings and take attendance. Make last minute calls to insure a quorum. Schedule interviews. Responsible for Viewing all AP email on a daily basis. Pick up Accounting mail daily & mail. Take deposit to bank for IEM and all schools. Responsible for viewing all AP email on a daily basis. Take checks from the Bi-monthly check run to post through the postage meter at main office - take to post office. Back up for PO's after processing all PO's that have been faxed will be shredded after confirmation has been received that the transmission was successful. Secretarial duties for graduation include diplomas, honor certificates, announcements and obtaining guest counts. Shred all the Po's after confirmation they were faxed successfully. Research library functions for client schools. Oversee and organize the Resource Center. Post monthly blog. Create a directory with addresses and phone numbers of grad students for use in Grad Survey. Order all supplies needed for STAR testing sites.Provide copies of parent Driven Schools to all incoming active parents. Mail and ship books. Arrange, prepare and set up employee BBQs. Conduct new parent phone survey and enter into FRED. Order materials in spring for ES meeting. Email presenters, compile list & place order. Set up rooms for all ES meetings, organize lunch & assist in clean up. Type surveys created by the cirriculum coordinator.Gather documents from presenters and copy. Compile, assemble and distribute packets at the meeting. Communicate with and track employee absences. Send a confirmation request to employees and maintain a file of each. Send out the ON HOLD postcards to applicants that have been interviewed. Organize parent volunteer groups. Participate in the planning meeting with Education liasion regarding grad ceremony needs. Confirm facility use and equipment for ceremony and reception.Miscellaneous special projects for administration.

Minimum

$30,010.74

Maximum

$38,558.41

Secretary II - Serve as secretary of IEM Board of directors; create Board packets and distribute. Attend school meetings; participate, take notes, create and send agendas, set schedule, and communicate with participants. Act as Custodian of Corporation records and corporate seal. Certifies amendments to bylaws and resolutions by signing them and affixing seal. Creates chairman of the board evaluation. Responsible for secretarial duties and oversight such as composing correspondence for co-director, schedule appointments, meeting, travel arrangements, development of contact information. Write OC/Special Ed Meeting outline. Get clear marketing picture for OG from SLVUSD, give feedback to OC.Make reservations for car, hotel, and flights for conferences. Obtain ES recommendation for prospective board members appointed. Email agenda and all pertinent information to board one week prior to meeting. Create spreadsheet of board members and term lengths, maintain records. Suggest board appointments to Director based on criteria. Send letters via email and mail regarding board appointment to new member. Type and post board meeting notes on site upon approval from Directors.

Minimum

$37,226.98

Maximum

$49,148.31

Strategic Planning

Strategic Planning – Plan and implement strategies for successful assessment coordination and participation. Develop and participate in various Project Team programs that are designed to facilitate the ultimate achievement of IEM’s goal. Continually create and evaluate new policy and procedures. Develop an approval and implementation process for all Project Team Proposals. Ensure Charter School has an annual independent fiscal audit done of the entire charter school operation in accordance with all applicable laws. Confirm directors have read and understand the fiscal controls. 

Minimum

$65,637.88

Maximum

$97,755.57

Training

Training I – Implements and operates in-house programs, practices, and procedures for training purposes. Coordinates class arrangements. Give district designee student records access and training to view electronic student records. Assist in preparation and execution of training material and classes as requested.

Minimum

$38,181.79

Maximum

$50,956.09

Training II - Designs in-house programs to train all levels of personnel. Develops and prepares tests and visual aids. Develop and implement audiovisual training program for assessment positions, ES test administration, CELDT, coordinators, cscs and clerks. Trains and communicates with staff to improve efficiency including use of tension charts. Participate in post assessment meetings for evaluation of program.

Minimum

$43,789.71

Maximum

$58,680.50

Training III - Keeps abreast of training and development research. May use and oversee contractors or vendors to enhance in-house capabilities. Conduct database/HR/Safety training for staff meetings. Training staff on student records tasks and supervising work. Responsible for the success of each training class and materials produced. Conducts safe work procedures and training courses.

Minimum

$57,042.47

Maximum

$72,684.38

Validation

Validation Analysis – Assists with various tasks associated with the implementation of strategic planning. Investigates and troubleshoots validation problems. Performs operations necessary to develop and or evaluate process quality and system standards to ensure compliance with company standards and or government regulatory requirements. Manage assessment data. Conducts statistical analyses of testing results and process anomalies; writes documentation for new and current validation procedures and technical reports. Implementation of strategic planning. Assist with the development and implementation of on line student enrollment applications giving input and participate in the beta testing group.

Minimum

$66,051.63

Maximum

$81,551.38