Process Change Procedure

Process Change Procedure gives opportunity for employees to participate in development of processes that affect them. When a process is changed all people who are affected by the change should have an opportunity to be part of the decision.

If you want to make a change it is your responsibility to work with the parties it affects by phone, email or a meeting until it has been decided to make a new process or to change an existing process or to leave the process at it is.

If a decision has been made to make a change or create a new process the proposal should be entered in the Process Change Notification database. A database request should not be made until the above process is complete. The notification will give everyone an opportunity to know about the change. Often a change may affect someone without us knowing that it would.

From time to time someone reading the change may contact you and request a revision. If those affected by the change decide to make a revision you may go back to the original Process Change Notification and add the revision.

If a decision cannot be reached the decision will be referred to the AC’s and OC’s with that area of responsibility. For education staff it should be referred to the Education Coordinator.

Database changes will not be made unless the above procedure is followed and a Process Procedure Notification has been completed. The only exception is if it is clear it does not affect anyone else.

When the above procedure has been followed completely all processes should be entered in the tension chart.

Here's how it works.

1. After decision to make a change has been made using the Process Procedure Change Process outlined above.

2. Enter the change in the Process Change Notification Database.

Here’s how

1. Open FRED
2. Go to IEM OFFICE
3. Go to Process Change Notification
4. Fill out form completely (It will be helpful to have the tension chart number it affects before opening the form.)
5. Press the email gatekeeper button.
6. The gatekeeper will send an email to all employees
7. After one week if there is no longer need for discussion you may then enter the database request to IT and enter change in tension chart.
8. If a revision is needed enter the revision and send an email to gatekeeper then follow steps 7 through 9
9. If you are not able to get agreement please refer to the AC and OC that it affects they will make the final decision.
10. You’re Done!!!!

Please use this Process Change Notice even if you think it doesn’t affect anyone else. Each person will have an opportunity to decide for themselves if it affects their area.