Time Clock Help Sheet

1.On your browser go to http://iem-online.ghg.com/login.jsp

2.Enter your user name (this will be your first initial last name no space, lower case)

Example John Smith would be jsmith

3. Enter your password, your given password will be your first name-(if it is less than 9 digits 1’s will be added until it is 9 digits) you may choose a unique password after your first log in to the timeclock. (See step 1)

4. You may log your time by using the “web clock” in /it out function or the “log in” function.

“Web clock” –This feature is used for a simple clock in or clock out

“Log in” –This feature is used when something other than a simple clock in or clock out is needed.

5. If the time you are claiming is not regular pay or to enter time for regular pay, which is different than the actual time, you will need to use the “log in” function. (See step 7) If the time being entered is later than the actual time you will need to fill in the explanation field. (See step 10)

6. You may use the “web clock” in or out button to record your start time, time left for lunch, time returned from lunch and your end of day time. The web clock in/out buttons will automatically enter the time.

Please do not log in (or begin working) prior to your work schedule start time.

You will need to clock out for lunch and back in when you return.

Please clock out at the end of your scheduled workday.

Do not work beyond the end of your scheduled workday without pre-approved authorization for overtime.

7.If the time to be claimed is not regular pay (bereavement, sick leave, holiday, unpaid time off, etc). Use the “log in” button and go to employee, then to timesheet, press open. Go to the Org# field and select either IEM or School (depending on who your employer is) Go to pay type and select the pay type. go to the orange “add” button, this will create a new line below the dates. Go to the day in the new line for which you are claiming different pay and enter the hours to be paid on that pay type.

8. When you are done, go to the top of the page, click the save/update button.

9.On the last working day of the pay period (the 15^th and the last day of the month⁾ click the make sure all time is allotted for, as timesheets will be submitted on the following day

10. If you have forgotten to log in or out, contact your AC or OC to have these times entered.

11. To change your password, log in with the assigned password. Use the log in feature.

Select employee, select change password. A dialog box will appear asking for Current Password, New Password and to verify the New Password. Then select the submit button.

12.The Timeclock will calculate your leave balances. To check your leave balance, select the leave balance button on the upper left-hand side of your timesheet.

13. The Timeclock will not allow employees to enter more leave than you have accumulated. If you do not have leave available, and the absence would normally be covered by sick leave or vacation, the pay type would be “non-paid time off”. You will not receive pay for time claimed under “non-paid time off”.

14. If you have questions please contact your AC or OC.